Month-end close from ten days to four

10 → 4 d

Month-end close

96%

Payout lines auto-matched

0

Payments without approval

The problem

Shopify and Stripe paid out in batches net of fees and refunds, across three currencies. Matching those to orders and the bank was done in spreadsheets, supplier bills were keyed by hand, and the management pack arrived on day ten.

What we built

• An AP agent that reads supplier bills, codes them to the chart of accounts and matches them to purchase orders
• A reconciliation agent that splits every payout into sales, fees and refunds and matches it to the bank daily
• A journal agent that drafts accruals, FX revaluation and intercompany entries with workings attached
• One approval queue in Slack for payment runs and journals, with the source documents behind each request

Result

The team now works exceptions instead of rows. The close pack is ready for review on day four, variances come with an explanation, and the auditors received a full trail for every entry the agents prepared.